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When is it worth using Power BI Embedded ?

3 minutes read - Technologie
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Power BI Embedded is a powerful solution for companies looking to maximize the use of Power BI without burdening license management. It not only reduces costs, but also delivers a personalized, fluid and interactive experience for your users.

For organizations with customer portals or online platforms, this is a considerable asset for optimizing data access, while maintaining a high level of security and personalization.

When should you use Power BI Embedded vs. Power BI?

Our experts have done the analysis for you. Here’s a summary of which solution to choose, depending on your circumstances :

Please note, however, that a Power BI license is required to create reports for Power BI Embedded. Power BI Embedded lets you consult reports, not create them.

Costs

First of all, costs. Power BI has a cost per user, whereas Power BI Embedded has a constant cost for the resource with the chosen capabilities. So there comes a time when Power BI Embedded becomes cheaper. We still need to ensure that capacity is sufficient to meet demand.

Let’s first consider the tipping point at which Power BI Embedded becomes more economical than Power BI.

Here’s a comparison of costs for Pro and Premium Power BI users and the use of different Power BI Embedded nodes.

Target audience

If the target audience is external to the organisation, Power BI Embedded should be preferred.

If you are developing an application for external users, you can assume that there will be more of them than internal employees. You do not have the same control over the number of users when it comes to external or internal people. For example, if the application allows autonomous registration, there is a risk of costs exploding as a result of the growing number of users.

When only internal users are targeted, it is advisable to use the number of users as a basis for assessing the most economical option. It is a good idea to anticipate the growth in the number of employees likely to use Power BI, which will help you make an informed choice. If the number of users remains low and is not expected to increase significantly, Power BI may be the most advantageous solution.

Finally, don’t forget that Power BI Embedded requires the development of an application. Development and maintenance costs therefore need to be factored into the equation.

Offer details

Get in touch with our experts to discuss further or explore the possibilities of integrating Power BI enbedded into your technology solutions.

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