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Power BI Embedded: Optimize data visualization without individual licenses

4 minutes read - Technology
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Why Power BI Embedded is the ideal solution for large-scale enterprises

In a world where data is at the heart of strategic decisions, having a powerful tool to visualize and analyze that data is essential. Power BI has established itself as one of the leading interactive dashboard solutions, enabling companies to transform their data into actionable information. However, its licensing model can become costly for companies looking to deploy it on a large scale.

Indeed, to access Power BI and its dashboards, each user generally requires an individual license. This model works well for small teams, but as soon as the number of users increases – as is often the case in expanding companies or sectors requiring large-scale deployments – license management can become complex and costly.

Power BI Embedded: a tailor-made solution for efficient deployment

Power BI Embedded provides a simple and effective solution to this challenge. By enabling Power BI dashboards to be integrated directly into web applications, Power BI Embedded eliminates the need to purchase individual licenses for each user.

Here’s how this approach can transform the way your organization uses Power BI:

1. Data access without an individual license

One of the greatest advantages of Power BI Embedded is that it gives users seamless access to dashboards, without the need for an individual Power BI license. This is a major advantage for companies that need to provide this data to a large number of users, or to an external audience such as customers, partners or suppliers. By requiring only a Power BI Pro license to publish dashboards, Power BI Embedded streamlines costs while guaranteeing large-scale access to data.

Case study : Let’s take the case of our customer ACI, for whom we have developed an airport management portal. Each airport needs access to data relating to its specific operations, but the volume of users would be too great for each to have an individual Power BI license. With Power BI Embedded, users can view customized data for their airport, without worrying about license management.

2. Data customization

Even if the user does not have an individual license, Power BI Embedded allows dashboards to be customized according to the user’s identity. This means that each user sees only the data that is relevant to them, ensuring a tailor-made experience.

Case study : In the case of ACI, a Montreal airport manager would only see information relating to his specific operations, while the Toronto airport manager would have a dashboard tailored to his needs. This approach ensures accurate and relevant data management.

3. A seamless user experience

Integrating dashboards directly into a web application creates a fluid, frictionless user experience. Users can access the information they need without having to switch from one platform to another, improving efficiency and user satisfaction.

Case study : In a customer portal application like ACI, instead of having to switch between several tools to view data, users can do it all in a single interface, simplifying their navigation and speeding up access to information.

4. Greater flexibility and interactivity

Power BI Embedded does more than just display data: it offers advanced interactivity between the web application and embedded dashboards. This enables users to filter data according to their needs, display specific visualizations, or perform more in-depth analyses, directly from the application.

Case study : In ACI’s portal, each airport needs access to data related to its specific operations, but the volume of users would be too great for each to have an individual Power BI license. With Power BI Embedded, users can view customized data for their airport, without worrying about license management.

When is it worth using?

If you’re wondering whether Power BI Embedded is the right solution for your needs and number of users, take a look at our article on the subject. It details the different options available and explains in which scenarios Power BI Embedded becomes the most cost-effective and strategic option for your organization.

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